Record interviews in compliance with GDPR – free template
Record interviews in compliance with the GDPR
Not a fundamentally new topic
Audio or video recordings have been one of the central data forms of qualitative research for decades. The topics of data protection and confidentiality have always been considered in the literature, albeit often with varying degrees of detail. The most recent publications that take a closer look at the topic can be found in Schaar (2017), Liebing et.al. (2014) and Gebel et.al. (2015)were therefore created well before the General Data Protection Regulation (GDPR) came into force.
Even at this time, there were already significant information and documentation obligations, some of which are addressed in the publications. Through Art. 5 para. 2 GDPR, controllers will in future be obliged to be able to prove at any time that they comply with data protection requirements (accountability). In order to provide this evidence, it is necessary to expand the documentation of existing processes. In addition, the rights of data subjects, which have been further strengthened by the GDPR, must be taken into account. To date, we are not aware of any guidelines that refer to the current requirements of the GDPR.
GDPR brings additional requirements
Template
In cooperation with Dr. Karsten Krupna from the law firm Krupna Legal, we have created a MODEL declaration of consent. Consent is not required for all surveys. (In addition to consent, there are also other possibilities for data processing, e.g. in accordance with § 27 of the Federal Data Protection Act (BSDG), to which we do not refer here).
For adaptation to your own projects
You can download the declaration of consent as a PDF or DOCX file, edit it and use it freely. We have marked areas in YELLOW that you must adapt individually to your project.
This document has been prepared to the best of our knowledge and with the assistance of a lawyer. However, we are naturally unable to offer legally certain legal advice. So please have your adapted documents checked again if necessary.
Revision 3 (July 2020)
There is a slightly more up-to-date, revised and expanded version on Isabel Steinhardt’s blog at https://sozmethode.hypotheses.org/292
Further information on recording qualitative interviews
A revision and extension can be found in:
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Qualitative interviews – free checklist for data protection
How to conduct your interviews in compliance with the GDPR Qualitative interviews usually contain personal data, and this needs to be handled with care. Unfortunately, this is going to be a long checklist, so let’s get straight to it without much introduction: 1. preparation Download the declaration of consent file above and adapt it to your specific project. Add project information, […]
Use or share data from interviews outside the EU? What is allowed?
Let’s start very bluntly: In principle, you can do almost anything with the data as long as the person you are talking to agrees. This statement is not wrong. Under the GDPR, it is not initially prohibited to obtain permission to publish interviews on Facebook or YouTube. Just so as not to be misunderstood: We would recommend this […]
Writing down interviews?
We also have a solution for transcribing the interviews. You can type yourself with the f4transcript software, use f4x speech recognition, or let our trained typists do the work for you.
